PowerPoint 97
These directions can also be found on Dat on COP1/training/ppt7.doc
These are general major topics. Use the Edit-Find choice from the menu bar to search for something specific. If the topic isn't covered and you would like something added to this page please contact webmaster@cop.ufl.edu
NOTE: MAKE SURE ONCE YOU START POWERPOINT THAT THE SLIDE SETUP IS SET TO 35 mm SLIDES!.
This can be found in File - Page Setup. The default setting is for on-screen show which doesn't work well for LRC to print the slides.
I. Animation
Ia. Beginning
II. Designs
III. Exporting to Word
IV. Graphs
V. Handouts
VII Linking PowerPoint presentations when page orientation changes
VIII. WordArt
1. Choose from the layout templates which slide you are creating (ie) title slide, one with bullets or one that has a picture inserted.
2. From format click on Apply Design to choose predetermined color layout.
3. If you do not like these color choices you can change individual colors by choosing Format -Slide Color Scheme and this will allow you to customize each aspect: background, title color, text color etc.
4. New slides can be added by clicking on New Slide
5. To insert an existing picture from the menu bar click on Insert Picture and you will have the choice of inserting from clipart or an existing file (*.pcx) that was created at some other time.
6. Note: If the picture comes in too big (which usually happens) then you can resize by:
a. Place the cursor over one of the small white boxes at a corner of the picture.
b. Wait until the cursor changes to a double headed arrow.
c. Hold the left mouse button down while dragging the corner to resize the picture.
d. Let go of the mouse button when the picture is the right size.
7. Once you click on the clipart a new menu bar appears so that you can change the picture's appearance and/or color.
a. If you want to cut out from the sides or top part of the picture you can use the crop tool.
b. Note not all pictures attributes can be changed, but usually the clipart works well.
Other pictures depend on the format.
8. Graphs can be inserted by copying from the original program and pasting into the slide or generated using the excel chart insert command at the top of the menu bar. This requires excel expertise.
9. Word art (words formatted as circles - slants) can be added to slides by clicking on the slanted A at the bottom of the screen.
10. Text can be added by clicking on the text box also on the bottom menu.
11. Clicking on the toolbar at the bottom for AutoShapes brings up different choices to add to the slide
12. Once you have clicked on an object on a slide you can change its position by the arrow keys (up, down, left right) or actually dragging the object. Clicking on the Draw button at the bottom of the menu bar will give other options for controlling the object.
13. The objects on the slide can be animated to enhance the presentation.
Click on the title and choose Slide Show Custom Animation or Preset. Each Object needs to be setup and you can determine the timing to be specific or on mouse click. The trick is to remember which slides are animated and which parts you have to click the mouse to begin animation.
PACK AND GO
14. If the presentation is too big for a floppy disk use PACK AND GO feature. From the menu bar choose file - pack and go this will automatically compress your file and add an exe file to your disk. Once you get to where the presentation is you can run the pngsetup.exe to decompress your file.
1. First change the view to black and white.
2. From the menu bar choose File Send To Word
(in office95 choose Tools Write-Up) this feature will put the slides in one column and add lines (for notes) next to it.
1. From the menu File Print at the bottom of the box is "Print What" choose handouts/slides then you have the
option of choosing how many slides/page
Master Slide Features
1. From the menu bar choose View - Master - this will bring up a slide which controls the features of all slides.
2. Adding graphics buttons or text on this slide will add to all slides. Once added here the position/attributes can not be changed for individual slides
To use a picture as a background image:
1. Choose Format, Background Fill Effects
2. Click on the tab Picture
3. Click on Select Picture and choose image, click OK
4. Decide Apply to All or just Apply (for current slide)
5. Close all boxes.
Linking PowerPoint Presentations
Powerpoint presentations can only be portrait or landscape. You can't mix formats within one presentation. If you have both layouts you must Link the presentations.
1. Save presentation that has the original layout.
2. On the slide where you want the next slide to be a different orientation: From the menu bar choose slideshow - action buttons (or a particular word).
3. From the menu bar choose slideshow - action setting.
4. You can choose the hyperlink to option to give a list of options: ie files, slides, presentation etc.
5. When you do your presentation clicking on the action button will start the other presentation when done you are back at your initial presentation.
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